If you’re a foreign worker in Japan planning to change jobs, navigating visa requirements is essential to avoid legal issues. Here’s a quick summary to help you manage the process:
- Notify Immigration: Inform the Japanese Immigration Services Agency within 14 days of leaving your current job.
- Check Visa Compatibility: Ensure your new job aligns with the work activities allowed under your visa type (e.g., Engineer, Instructor, Skilled Labor).
- Update Visa Status: If your new role doesn’t match your current visa, apply for a Change of Status of Residence before starting the job.
- Keep Documents Updated: Maintain valid documents like your Residence Card, employment contracts, and proof of job changes.
Key Documents You May Need:
- Residence Card
- Certificate of Eligibility (from your new employer)
- Employment contract
- Proof of job termination
Failing to follow these steps can lead to visa cancellation, fines, or even deportation. Stay proactive and consult immigration professionals if needed.
New Job in JAPAN ?! Here’s What You Need to Know!
::: @iframe https://www.youtube.com/embed/clogOikNaq4 :::
Check Your Current Visa
Before changing jobs in Japan, it’s crucial to understand your current visa status and what it allows. Start by finding your Residence Card (在留カード). This card provides essential details, such as your visa type and expiration date, which directly affect your work eligibility.
Common Work Visa Categories
Japan has several work visa categories, each allowing specific types of employment. Here’s a quick overview:
| Visa Category | Allowed Work Activities |
|---|---|
| Engineer/Specialist in Humanities/International Services | IT, engineering, marketing, teaching, translation, and business management |
| Skilled Labor | Jobs in manufacturing, construction, food service, or agriculture |
| Instructor | Teaching roles, typically in language or other subjects |
| Professor | University-level teaching and research |
| Business Manager | Managing companies and overseeing business operations |
This table gives a general idea of what each visa type permits.
Visa Dates and Restrictions
Your Residence Card highlights two critical details:
- Period of Stay: The visa’s expiration date
- Status of Residence: The visa type that defines your eligible work activities
Double-check that your visa covers the responsibilities of your new job.
Updating Your Visa Status
If your new job doesn’t match the work activities allowed under your current visa, you’ll need to update your visa status. Compare the tasks in your new role with the permissions listed on your Residence Card. If they don’t align, apply for a Change of Status of Residence before starting the new position. Once your visa details are sorted, make sure to report your job change within the required timeframe.
Report Your Job Change
Once you’ve confirmed your visa status, inform the Japanese Immigration Services Agency to update your immigration records.
How to Submit Your Notice
Visit your local Immigration Services Agency office to submit your notice. Check with the office to see if submissions are accepted in person, online, or via mail. Then, gather the required documents to complete the process.
Documents You’ll Need
Here’s what you’ll need to prepare:
- A completed notification form (離職届)
- Your Residence Card (both the original and a photocopy)
- Proof of job termination, such as:
- A resignation acceptance letter
- A contract termination notice
- A certificate of employment showing your end date
Make sure to keep copies of everything you submit, along with any confirmation receipts, for your personal records.
sbb-itb-d7b828c
Update Your Visa Status
Make sure to review and update your visa status whenever you start a new job. This ensures your work duties comply with your visa and helps you avoid any legal complications. Here’s a breakdown of when and how to make the necessary updates.
When to Change Your Visa
You may need to update your visa status if your new job involves:
- Job duties that are significantly different from your current visa category
- Moving to a completely different industry, like transitioning from teaching to IT
- Shifting from a technical role to a managerial position
It’s important that your job responsibilities match what your visa allows.
Documents for a Visa Change
| Document Type | Details | Notes |
|---|---|---|
| Certificate of Eligibility | Provided by your new employer for the visa change | Must be recently issued |
| Employment Contract | Signed agreement outlining your role and duties | Clearly specify job responsibilities |
| Company Registration | Official registration copy for private companies | Confirms employer legitimacy |
| Tax Documents | Recent personal and company tax certificates | Check with immigration if required |
| Residence Card | Original and a photocopy | Must remain valid during the process |
Application Steps and Timing
Start gathering the necessary documents while you’re still employed to avoid any gaps in your visa status. Once you have everything ready, follow these steps:
- Submit your visa status change application as soon as you accept your new job offer.
- Immigration officials will review your application and may ask for additional documents.
- Once approved, visit the immigration office with your residence card, passport, and payment for fees.
If your case is more complicated or involves switching to a different visa category, you might want to consult professionals like Visa for Japan. Their expertise and detailed guides can simplify the process and help you prepare your paperwork efficiently.
Keep Your Visa Valid Between Jobs
It’s crucial to ensure your visa remains valid when switching jobs in Japan to avoid any legal issues. Visa requirements can vary based on your specific situation, so it’s a good idea to consult the Japanese Immigration Bureau or an immigration professional for accurate advice.
Time Limits for Job Searches
The amount of time you can remain unemployed while holding a visa depends on your visa type and individual circumstances. Always check the latest guidelines from immigration authorities to stay informed and avoid potential problems.
Risks of Letting Your Visa Expire
Letting your visa expire can lead to serious consequences, like losing your legal status, facing fines, being denied future visas, or even deportation. Keep track of your visa’s expiration date and handle any necessary renewals or updates in a timely manner.
If you’re unsure about how long you can search for a job or need help managing your visa status during a transition, immigration specialists can provide tailored advice. Services like Visa for Japan offer professional consultations to help you stay compliant during job changes.
Final Job Change Steps
Take care of these last administrative tasks to ensure all your records are updated for your new job.
After landing your new role and completing any visa-related requirements, make sure to handle these key updates during your employment transition.
Update Your Residence Card
Once you’re officially employed, head to your local Immigration Bureau with the following:
- Your residence card
- Your passport
- A document from your new employer confirming your job (like an employment certificate)
- The notification form for a change in organization
They’ll update your residence card during your visit.
Change Your Address
If your new job involves moving, register your updated address at your local municipal office within 14 days of relocating. Bring these items:
- Your residence card
- Your passport
- Proof of your new address (like a rental agreement)
- Your National Health Insurance card (if applicable)
The municipal office will update your records and provide you with the latest registration.
Transfer Insurance & Pension
Keep your insurance and pension records current to avoid any gaps in coverage.
-
Health Insurance Transfer
Submit your previous insurance card, your insurance number, and coverage details. Complete the required forms to receive your new card. -
Pension Transfer
Share your pension book number and any needed documents with your new employer. Confirm the transfer is completed to maintain consistent contributions.
Conclusion
Navigating job changes in Japan requires careful attention to visa procedures and deadlines to keep your visa status intact.
Here are the key steps to follow:
- Inform immigration within 14 days after leaving your job.
- Update your residence card without delay.
- Complete all necessary registrations when starting your new position.
For personalized help, check out the resources and support services offered by Visa for Japan. Their immigration specialists can assist you based on your specific visa type.
Stay in regular contact with both your previous and new employers, and ensure all your documents are up to date. Following these steps will help you transition smoothly and maintain your eligibility to work in Japan.