Exhaustive Guide: All Required Documents to Prepare

Don’t worry, we’ve got you covered on what documents you need to prepare for your Japanese visa application! Remember, the documents generally remain the same for each category of visa, so let’s get started. 📝

If You’re Applying for a Working Visa

Here’s the list of documents you will need:

  • Application form: The first step to start your journey!
  • Work-related Documents: These include your contract with your employer, letter of appointment, invitation letter, or any other documents that prove your role, salary, and duration of your stay in Japan.
  • Company Documentation: You’ll need the Registry Certificate (Tokibo Tohon) of your employing company in Japan, their most recent financial statements (Balance Sheet and Profit & Loss statement), and the company’s withholding tax report.
  • Company Description: Share a bit about the company you’ll be working for. This could be a brochure, catalogues, or printed web pages.
  • Your CV/Resume: Tell them all about your professional journey!
  • Certificates: These include degree certificates, certified transcripts, diploma certificates, and any training, awards, or qualifications you’ve received.
  • Proof of Previous Work Experience: Include letters from your former employers.
  • Portrait Photo: A 3cm x 4cm picture of you.
  • Others: Depending on your individual case, immigration may request other docs!

In case you’re renewing your visa, add your certificate of employment (zaishoku shomei sho) and your most recent tax payment certificate (nozei shomei sho) issued by your local city hall/ward office.

If You’re Applying for a Family Status-Based Visa (Spouse of Japanese National, Long Term Resident…)

Here’s what you’ll need:

  • Application Form: Your first step towards family-based visa application.
  • Proof of Relationship: These documents can include your Marriage Certificate, Birth Certificate, Family Registry (Koseki), Resident certificate (Juminhyo)…
  • Letter of Guarantee: This is an assurance from a sponsor who will be responsible for you.
  • Questionnaire: Specifically for Spouses of Japanese nationals.
  • Proof of Income: Include your Certificate of employment and the most recent tax payment certificate. If you’re not working, you’ll need these from the person supporting you, or other documents like your bank statements showing enough savings.
  • Other Documents: Depending on your case, you may need family photos (for a spouse visa), a list of family members, certificate of criminal record (for 3rd generation Nikkei applicants) etc.

Don’t forget, all documents written in foreign languages must be translated into Japanese!

Definitely prepare any other documents that you think will help your case, even if they’re not mentioned on the list. It’s best not to leave any detail up to interpretation when dealing with Japanese immigration!

It’s also a good idea to include a statement (in Japanese) explaining why you need to obtain, change or renew your visa. It’s not mandatory, but it helps Immigration understand your situation better and could improve your chances of getting the visa. And if you’re unsure about writing such a letter, don’t hesitate to ask a professional (like us!) who knows about Immigration Law and policies.

Remember, if you need further assistance, don’t hesitate to ask for personalized advice! (link to contact us)

Happy visa application! 🌸

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